How to set-up your site's terms pages

It is essential that your site has a T&Cs page, a privacy notice and a cookie policy. Here’s how to set them up.

This article contains the following sections:

• Create your pages
• Cookie Policy text for external sites

When users register for your Zapnito site, they are required to accept your site T&Cs and privacy notice. And, like most websites, all visitors need to be made aware of your cookie policy.

You need to add pages to your Zapnito site for each of these sets of terms. You may also want to add a page with a community policy, to which users must agree when registering.

Luckily, Zapnito has made this easy with standard wording for each of these pages. You are welcome to use our wording when creating your pages, but please note that we are not responsible for the wording and that you should get it okayed by your own lawyers before finalising your pages.

So, the first step is to get the wording agreed. Either take wording from your existing site, work on new wording or use our standard wording as a guide. Your lawyers will advise you on the best course of action.

If you would like to use our standard wording, you can find downloadable templates for each page below:

• Terms & Conditions
• Privacy Notice
• Cookie Policy
• Community Policy

Once you have finalised the wording for these pages, you are ready to set them up.

Create your pages

Firstly, head to the cog in the top right-hand corner of the page and click Settings. Then, scroll down to the Structure header and select the Pages tile.

From here, you will be able to create a new page or edit any existing pages on your site.

At the top of the page editor, you will find a number of mandatory and non-mandatory fields that we will explain in greater detail.

Permalink

This should match the page name and must only contain letters, numbers, dashes, and underscores. What you input here will be displayed at the end of the page's URL as illustrated in bold below.

https://community.zapnito.com/privacynotice

Location

Here you can select where you would like the page to appear on your site. Select 'dropdown' to display it in the left-hand menu, or 'footer' to display it in a manner that your users will be more accustomed to at the bottom of the site (select 'none' if you wish to hide the page from your site's navigation).

Position

This determines the order that the page is displayed in, relative to the other pages on your site. For example, the Zapnito Privacy Notice is in position 2 the footer location, meaning that it appears like this:

Role

Select the role that matches the page that you are setting up (bearing in mind that a page does not necessarily have to have a role, of course). The purpose of this field is to link the page to your registration process, meaning that users will need to view and accept the pages that you have created, before they're able to complete the onboarding process.

Sign-in required to view

You can adjust whether you would like users to have to sign-in to their account in order to view the page using this tick-box. As per the information in the banner at the top of the screen, we advise that if a specific role is selected for the page, the box remains unticked as these are linked to during registration and should be visible to all users.

SEO title

The SEO title allows you to change the title that appears in the tab at the top of your browser. This title tag is also tracked by Google so try to add keywords that will make your page more searchable.

SEO description

The SEO description is the equivalent of an introduction to your page. Often this is picked up by Google as the blurb on the search results page, however this depends on what search terms are used.

Canonical URL

The canonical URL should be used if you've copied the page content wholesale from another site. This is so that Google will recognise the two pages as one singular entity, rather than duplications which often get penalised.

Once you have configured the page's settings, insert the content of the page in the text area provided. You can use the 'HMTL' tab in order to add any additional styling to the page if you require.

Moving to the bottom of the page editor, you will find the option to add 'Custom JavaScript' to the page. This can be useful when you need to add any interaction to the page, a carousel for example (although we recommend that you do not include this when you have selected a role for the page).

When you've finished editing the page, ensure that you save it using the button at the very bottom of the page, after which you should recieve a 'success' banner confirming the page has been created or updated.

Cookie Policy text for external sites

If you require information on how Zapnito utilises cookies for your main website (i.e. not your Zapnito Community), you can copy and paste the below template:

Any questions? Let us know at support@zapnito.com or add a comment below.