How to set-up your events

Hosting events on Zapnito has never been easier! Here's how to set them up.

This article contains the following sections:

• Create Events
• Manage Events
• Edit Events
• Promote Events

First, head to the cog in the top right hand corner of the page and select Settings. On this page, scroll down to the Structure header where you will find the Events tile.

Here you will find the option to create a new event.

Create Events

You can begin by adding some basic information, including:

• A title
• A summary
• A link to an external website

You can also decide whether or not you want the event to be displayed on the event listings page within your community. You may decide to hide the event if you want it to only be available to a small subset of users on your community.

Next, you can set the date & time that the event will take place. The time zone of the event will match that of the community, which can be configured from your General Settings.

The next step is to decide how users will be able to RSVP to the event. You can choose from the following options:

• No RSVPs
• RSVP from the event page:

• RSVP from an external website
  

Now you can set the location of your event. You can choose from the following options:

• To Be Announced
• Online only - you will be asked to provide a meeting URL
• In person - you will be presented with a free text field to enter the location of the event
• Hybrid - you will be asked to provide both an event location and livestream URL

Finally, you can add a description to give the attendees a long-form summary of the event, as well as a thumbnail to be displayed as a banner at the top of the event page.

You can view a list of all events created in your community on the Events Noticeboard, found at https://community.your-domain.com/events or via the Events link in the left-hand menu.

Manage Events

To manage an event, click the three dots next to the desired event and select 'Manage'.

If you have decided to manage RSVPs on the event page, you can close or reopen RSVPs using the button provided:

Whilst you can also view and download a list of attendees and non-attendees in CSV file format:

You can also follow and start a conversation with any of the users in the attendees and non-attendees lists.

Edit Events

To edit the details of an event, click the three dots next to the desired event and select 'Edit'.

If you update the location of an in-person event, all attendees will receive an email notification informing them of the change:

Attendees will also receive an email notification if the date or time of an event changes:

Promote Events

Once you have configured your event to your liking, you can add it to your community homepage to increase its visibility amongst your users.

To do this, head to Settings > Homepage where you will find the 'Event' homepage widget.

You can choose to display as many events as you would like, as well as the order in which the events are displayed.

Another way to promote your event is to create a post specifically for the event in question. You could then highlight the event post in the 'Content hero' homepage widget, as well as adding it to a channel or room, to ensure that it is included in Highlights and/or Digest email notifications.

Any questions about setting up events on your community? Let us know at support@zapnito.com or drop a comment below this article.