A guide to setting up, recording and publishing a video panel.
This article contains the following sections:
To start a video panel click on the 'Create' button at the top of the page and choose to either start or schedule a video panel.
Select this option if you want to quickly setup a panel meeting. You will be taken directly to the 'Create Panel' page where you can choose whether or not you want the panel to be recorded.
Once you have joined the panel, as the host you'll be presented with a side menu where you can copy the panel invitation link or quickly find members of the community to invite to join.
You can invite multiple people to join the panel and have a round table discussion. If you choose people from this dropdown list then they will receive an invitation email.
When selecting this option, you'll be taken through to the New Panel page where you can give your panel a name and adjust the default meeting settings. If you decide to record the panel, you can adjust the layout that the recording will be presented in.
Once you have created the panel, you can head back to My Panels, copy the shareable URL and send this to anyone else that you'd like to invite to join the discussion. People don't need to be registered members of the community to join the panel so you can send this through to anyone you'd like to join the call.
You can also add this link to regular calendar invitations because the link will stay live, meaning that you can use the same link for your regular weekly meetings.
If you opted to not allow other users to start and end the panel, you will have to click 'Create Video Panel' before anyone else can join. Once you click this you'll see the Join Panel page which will be the same for all invitee's when they click on the link.
Once your panel has ended, if you opted to enable recording you will receive a success banner indicating that your panel recording will be available from My Videos.
If you would like to access all previous recordings from a recurring panel meeting, head to the My Video Panels page (found under your avatar in the top right-hand corner), click the three dots next to the panel in question and select 'Edit', which will enable you to view previous panel sessions and their respective recordings.
If you would like to publish the recording to your community, click the three dots next to the session and 'Edit Video', which will take you to the authoring page.
The longer the recording the more processing there will be. While you're waiting for the processing to finish, enter your title, introduction and any content below the video. You can also select a channel/room/badge and schedule publication.
Video panels FAQs
Our meeting capacity is currently at 10 people as it is designed for smaller groups and it is worth noting that the quality will be affected by a users' local internet connection.
Other factors that could affect the quality of video meetings are:
- Browser version - we recommend the use of Google Chrome for an optimal experience.
- Whether or not the client blocks WebRTC in their firewall (sometimes depends on the industry)
- Internet connectivity/speed below 5G may negatively impact the experience (4G is generally fine but 3G may not be the best experience)
Any questions? Let us know at firstname.lastname@example.org or in the comments section below.
Hi Bob, thank you for flagging this with us. We will conduct a review to make sure that the information in this and all of our other support material is completely up to date.
What is the difference between "Start a Video Panel" and "Schedule a video panel"? In the end, both of them end up with the same outcome and I don't see anywhere to schedule the panel for a date and time in the future.
I used this page and it worked well and got me where I wanted to go. Just a quick head's up, that the design is a little different than shown here and the navigation labels are different in some cases.
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